In this conversation, Henry Poydar joins Dave on the podcast to discuss the innovative platform Steady, which aims to enhance team coordination and communication in the workplace. Henry shares his extensive background in engineering and web development, emphasizing the importance of context and intentions in project management. They explore the challenges of cross-team coordination, especially in the wake of the pandemic, and how Steady seeks to unburden teams from the coordination crisis. The discussion also highlights the concept of 'echoes' as a new way to provide contextual insights and the significance of celebrating individual contributions within teams. Overall, the conversation sheds light on the future of work and the role of technology in fostering collaboration and productivity.

Takeaways

- The importance of context in team coordination cannot be overstated.
- Intentions should be prioritized over commitments in project management.
- Writing down intentions serves as a forcing function for clarity.
- The pandemic has highlighted the need for better cross-team coordination.
- Steady aims to unburden teams from coordination challenges.
- The concept of a shared brain can enhance teamwork and communication.
- Echoes are a new way to provide contextual insights to team members.
- Nudges can help optimize workflows and improve productivity.
- Celebrating individual contributions is essential for team morale.


Chapters

04:22 Introduction to Steady and Henry's Background
07:25 The Evolution of Engineering and Design in Tech
10:17 The Importance of Context in Team Coordination
13:05 Intentions vs. Commitments in Project Management
16:08 The Role of Writing in Clarifying Intentions
18:55 The Impact of the Pandemic on Team Dynamics
22:07 Cross-Team Coordination Challenges
25:04 The Cost of Poor Coordination in Knowledge Work
27:54 Steady's Approach to Reducing Coordination Burden
30:58 Creating a Shared Brain for Teams
38:26 Contextualizing Team Dynamics
34:04 Empowering Autonomy in Project Management
39:50 Leveraging AI for Enhanced Collaboration
43:27 The Importance of Personal Recognition
46:00 Tailored Insights for Effective Decision Making
50:28 Vision for a Meaningful Work Environment

Contacting Henry:
 - Steady: https://runsteady.com/
 - LinkedIn: https://www.linkedin.com/in/henrypoydar/

Other Links from the Podcast:
 - Dave and Stuart’s Book: “No One Is Coming to Save You” www.stuartyoung.uk/copy-of-human-skills-1
 - AI Readiness for Professionals Course tinyurl.com/y79kassb
 - Dave’s Upcoming Scrum Certification Classes www.scrumalliance.org/courses-events…=14153&cnty=US

Revolutionizing Team Coordination with Steady featuring Henry Poydar

In this episode, Dave interviews Dr. Michael Gillespie about his book 'Distancing - How Great Leaders Reframe to Make Better Decisions', which explores psychological distancing as a tool for better decision-making. They discuss the importance of stepping outside one's own perspective to gain clarity, the different types of distancing (self, time, and space), and practical applications of these techniques. The conversation also touches on the role of journaling, the significance of construal level theory, and how mindfulness can complement these strategies. Ultimately, the discussion emphasizes the need for individuals to pause and reflect in order to make more informed decisions.

Takeaways
	•	Psychological distancing helps individuals see situations more clearly.
	•	Mindfulness is beneficial, but not always sufficient for immediate decision-making.
	•	There are three primary types of distancing: self, time, and space.
	•	Journaling in the third person can enhance self-awareness and clarity.
	•	Construal level theory explains the difference between high-level abstract thinking and low-level concrete thinking.
	•	Taking a pause is crucial in emotionally charged situations.
	•	Practicing distancing techniques can lead to better emotional regulation.
	•	Being a 'fly on the wall' can provide valuable perspective in difficult moments.
	•	It's important to normalize the practice of pausing in group settings.
	•	The ultimate goal is to make better decisions and improve overall well-being.


LINKS

Distancing - How Great Leaders Reframe to Make Better Decisions by L. David Marquet and Michael A. Gillespie https://tinyurl.com/wtadnumb

Contacting Michael Gillespie
University of South Florida: https://tinyurl.com/yds54cbe
LinkedIn: https://www.linkedin.com/in/michael-gillespie-78661a4/

Contacting L. David Marquet
Web: https://davidmarquet.com
LinkedIn: https://www.linkedin.com/in/davidmarquet/
Amazon: https://tinyurl.com/4ezbp4a9

Distancing - How Great Leaders Reframe to Make Better Decisions with Dr. Michael Gillespie

In this conversation, David Marquet shares his transformative leadership journey from commanding the Santa Fe submarine, one of the worst performers in the fleet, to implementing a culture of empowerment and accountability. He discusses the importance of shifting from a language of permission to a language of intent, encouraging leaders to empower their teams to think critically and make decisions. Marquet emphasizes the significance of mindset, distance, and self-coaching in effective decision-making, and how visualizing problems can lead to better solutions. The discussion culminates in practical advice for creating a culture of accountability and fostering a proactive mindset within teams.


Takeaways

Leadership is about inspiring teams, not just giving orders.
The language of permission can stifle innovation and accountability.
Empower your team to think critically and make decisions.
Mindset and distance are crucial for effective decision-making.
Coaching yourself can lead to better outcomes.
Visualizing problems helps in understanding and solving them.
Creating a culture of accountability is essential for success.
Encourage a language of intent over a language of permission.
Fresh perspectives can lead to innovative solutions.
Transformational leadership requires a shift in mindset and language.

LINKS

Distancing - How Great Leaders Reframe to Make Better Decisions by L. David Marquet and Michael A. Gillespie https://tinyurl.com/wtadnumb

You can check out the interview with David’s co-author, Michael Gillespie, here: https://on.soundcloud.com/zb166tQR3Ce8gp0tHd

Contacting L. David Marquet
Web: https://davidmarquet.com
LinkedIn: https://www.linkedin.com/in/davidmarquet/
Amazon: https://tinyurl.com/4ezbp4a9

Contacting Michael Gillespie
University of South Florida: https://tinyurl.com/yds54cbe
LinkedIn: https://www.linkedin.com/in/michael-gillespie-78661a4/



David Marquet  - Distancing - How Great Leaders Reframe to Make Better Decisions

Dave Prior transitions control of his podcast to Alex Silva, a fellow Personal Kanban practitioner. They discuss the challenges of time management and productivity, sharing personal experiences and strategies. Dave emphasizes the importance of using personal Kanban as a tool for self-reflection and optimization, rather than just task management. He describes his "productivity recovery plan" using a notebook to maintain focus when his electronic system fails. Alex highlights the benefits of community and continuous learning, noting the impact of face-to-face interactions. Both agree on the value of daily routines, such as reading and exercise, for maintaining balance and productivity.

Contacting Alex
LinkedIn: https://www.linkedin.com/in/soualexsilva/

To learn more about Personal Kanban
Personal Kanban: https://www.personalkanban.com/pk/blog/
Dave’s Personal Kanban Blog Posts: https://drunkenpm.blogspot.com/2014/10/summary-of-personal-kanban-posts-for.html

The Agile Network’s Discover What’s NEXT event 8/20-21
https://theagilenetwork.com/group/ddb2c98a-5768-4763-9b3d-3ae170c384e0/profile

Personal Kanban Questions with Alexandre Silva

(This podcast was originally recorded as a video episode. If you'd like to see that version: https://youtu.be/YSDNeAdyZiw)

In this conversation, Dave Prior and Johnu Marattil discuss the challenges of job applications, particularly the importance of tailoring resumes for each position. Johnu shares his personal journey of creating a tool, WahResume, to automate and enhance the job application process. They delve into the significance of understanding ATS filters, common mistakes applicants make, and strategies for effectively showcasing skills and experiences. The discussion also covers the role of AI in improving resumes and the necessity of preparing for interviews in today's competitive job market.


Takeaways

	•	Tailoring your resume for each job application is essential.
	•	Understanding ATS filters can significantly improve your chances of getting noticed.
	•	Automating the resume creation process can save time and effort.
	•	Highlighting skills and achievements is crucial for standing out.
	•	Using keywords from job descriptions in your cover letter can enhance your application.
	•	Applying for multiple roles increases your chances of getting shortlisted.
	•	A simple and lightweight resume format is often more effective.
	•	Practicing interviews can help build confidence and improve performance.
	•	The goal of job applications has shifted to getting interviews rather than just landing jobs.
	•	WahResume is a tool designed to streamline the job application process. 

Links:
WahResume: https://www.wahresume.com/
(In the interview, Johnu shares a promo code that will give you a free month of full access - but you’ll need to listen to the recording to find out what it is.)
 
Johnu on LinkedIn: https://www.linkedin.com/in/johnumarattil/

Chapters

00:20 Introduction to Job Application Challenges
03:19 The Importance of Tailoring Resumes
06:11 Automating the Job Application Process
09:15 Using AI to Enhance Resumes
11:42 Common Mistakes in Job Applications
14:28 Navigating the Job Market Today
17:23 Demonstrating the Resume Tool
20:14 Improving Resume Scores with Keywords
24:59 Navigating Job Descriptions and Resumes
27:13 Tailoring Resumes for Experience
28:55 The Importance of Relevant Skills
30:10 Optimizing Resume Formats for ATS
33:04 Understanding ATS Parsing Challenges
37:52 Simplifying Resume Formats
39:50 Job Application Strategies and Tips
43:48 Leveraging Tools for Job Seekers


Getting Your Resume Past ATS with Wahresume Featuring Johnu Marattil

In this conversation, Dave Prior speaks with Ashley Lucio about her extensive experience in communications, particularly focusing on the differences between internal communications and marketing. They discuss the challenges organizations face in deploying AI technologies and the importance of having communication professionals involved in these processes. Ashley emphasizes the need for effective communication strategies to manage organizational change and the potential pitfalls of neglecting this aspect. The conversation also touches on the evolving role of AI in communications and the necessity for a balanced approach that leverages technology while maintaining human insight.

Sign up for my Newsletter http://eepurl.com/iB2jUI

Takeaways
	•	Ashley Lucio has a diverse background in communications, marketing, and internal communications.
	•	Internal communications focus on employee engagement and understanding sentiment, distinct from marketing and PR.
	•	Effective communication is crucial during organizational changes, especially with AI deployment.
	•	Leadership plays a significant role in shaping communication strategies within organizations.
	•	Cognitive dissonance can arise when company values do not align with employee experiences.
	•	AI deployment should involve communication professionals to foresee potential issues.
	•	Organizations often rush AI implementations without proper planning or communication.
	•	The role of communications in project management is often undervalued but essential for success.
	•	AI can enhance efficiency in communications but should not replace human insight.
	•	The future of communications will require a balance between technology and human creativity.

Chapters
03:11 Introduction and Background
05:40 The Role of Communications in Organizations
09:00 Internal vs External Communications
12:26 The Impact of AI on Organizational Messaging
17:36 The Need for Communication Professionals in Change Management
22:23 The Importance of Holistic Communication Strategies
24:02 The Role of Data in AI Development
24:45 Communication Strategies in AI Implementation
25:50 Damage Control in AI Adoption
26:35 Pilot Programs and Scaling AI Solutions
28:34 The Value of Project Management and Communication
29:44 Metrics of Success in Internal Communications
30:43 The Importance of Intentional Messaging
32:48 AI's Impact on Communication Roles
34:29 The Future of AI in Creative Fields
36:14 Using AI as a Tool, Not a Replacement

Contacting Ashley
LinkedIn: http://linkedin.com/in/alucio

Other Links:
The Agile Network - Resilient: Adapt and Thrive (10/7- 10/8): 
https://tinyurl.com/ynj5wjjm

Productivity Survival with Dave Prior and Mark Kilby  
https://tinyurl.com/3zbdst52 (Use DavesDeep75 for a special discounted price)

DC Lean Agile Meetup - No One Is Coming to Save You with Dave Prior (10/8 12 PM Eastern):
https://www.meetup.com/dc-lean-agile/events/310850331/

You Need Comms More Than You Think with Ashley Lucio

Dennis Stevens joins drunkenpm for a deep dive into the challenges faced by middle management in organizational change. Dennis argues that Agile and transformation efforts often fail because they treat middle managers as a roadblock, when in fact, these managers are simply victims of a badly designed system. The core idea is that companies shouldn't try to eliminate these roles but must instead design specific organizational "containers" and routines that force middle managers to leverage human nature (like self-interest and competition) to drive innovation. The goal is to shift strategy from a static plan to a dynamic process that lives in the interactions between people, ensuring all the work being done is strategically aligned, measurable, and ultimately successful.

Key Takeaways
Middle Management is the Constraint: Organizational change, adaptability, and innovation will either happen or stall at the middle management level.

Systemic Failure: Middle managers are often marginalized as the "stepchild" and are expected to manage tasks and activities instead of creating the conditions necessary for teams to achieve outcomes.

Strategy is Dynamic: Strategy doesn't happen when a leader speaks; it becomes real when people start talking to each other and applying it, which requires designing routines that create safety for delegation.

Embrace Human Nature: Successful organizational design must leverage human nature, where competitiveness is the fuel, rather than relying on idealistic notions of "no ego, total alignment".

Conditions Over Practices: The success of Agile is due to the environment and conditions created for the teams, not the specific practices (like stand-ups or language). A key function of management is to consciously create those conditions.

Constraints Drive Innovation: Setting clear goals and enforcing constraints and consequences within the designed container will drive innovation by forcing teams to be efficient and reinvent, as opposed to operating without pressure.


Key Moments
0:02:24 The Core Thesis: Stevens introduces the central argument: "If you're trying to change how an organization runs, middle management is where it will either happen or stall."
0:03:41 The Problem Defined: Stevens uses the "stepchild" analogy to describe the plight of middle managers: having "fake power," lacking strategy, and being blamed for a system that was not designed to support them.
0:08:50 The Root Cause: Stevens identifies the problem: it's not a failure of management but a failure of the organization to deeply understand the conditions necessary for teams to innovate coherently in a complex system.
0:15:26 The Anti-Commune Stance: Stevens argues against the idealistic view of self-organization, stating that to succeed at scale, a system must be built where competitiveness is the fuel, rather than expecting people "to not be people."
0:20:08 The Glue of Strategy: Stevens defines where strategy truly exists: "Strategy becomes real when people start talking to each other." He stresses the need to build routines that create safety for delegation.
0:30:46 Constraints & Innovation: Stevens explains that constraints drive innovation by forcing efficiency, while a lack of constraints leads to inefficiency and a lack of pressure to reinvent.

Dennis's Article: Innovation By Design https://www.linkedin.com/pulse/innovation-design-orgwright-qeipe/?trackingId=6eh7kgcyKabru1Cdv4%2BERg%3D%3D

Links from the Intro:
Productivity Survival: https://www.tickettailor.com/events/markkilby/1905697
No One is Coming to Save You
	Amazon: https://tinyurl.com/yhdk785j	
	Leanpub: https://leanpub.com/surfthechaos

Contacting Dennis
	LinkedIn: https://www.linkedin.com/in/dennisstevens/
	OrgWright: https://www.orgwright.com/
	The Agile Network: https://tinyurl.com/2tywk29e


Contacting Dave
	LinkedIn:https://www.linkedin.com/in/mrsungo/
	Linktree: https://linktr.ee/mrsungo 
	The Agile Network: https://tinyurl.com/y3rhnnxp



Making the Case for Middle Management with Dennis Stevens

This interview is also available via video form here: https://youtu.be/vkNbgwcolIM

If you’ve never been on a podcast before, the whole idea of it can be intimidating. What if you say the wrong thing? Or say “Um… to your point” too many times. EVERYONE will judge you. Your career will be over. It will be the end of days….

Except none of that will happen. But just to put your mind at ease, Jack Hrcsko and I have put together a podcast with tips to help you be an excellent podcast guest. Between the two of us we’ve done thousands of podcast interviews. As hosts, we want to help you shine, and we want to create compelling content that will be valuable to he listeners. Selfishly, we also want help you make our jobs as hosts and editors a little easier.

Whether you are about to do your very first interview or you just want to make sure you are set up for success, there are tips in here that will help you level up your podcast guestiness. 

Jay’s Contact Info:
LinkedIn: https://www.linkedin.com/in/jhrcsko/
Agile Uprising: https://www.agileuprising.com
Agile Uprising Podcast: https://agileuprising.libsyn.com

Chapters

00:18 Introduction to Podcasting and Guest Preparation
03:17 Effective Interview Preparation Strategies
06:20 Creating a Comfortable Interview Environment
09:05 Technical Setup for Podcast Interviews
12:11 Speaking Naturally and Avoiding Overthinking
15:16 Navigating the Interview Dynamics
18:10 The Role of Alcohol and Comfort in Interviews
24:32 Crafting Engaging Interviews
27:22 Navigating Guest Comfort and Communication
29:16 Embarrassing Moments in Podcasting
32:07 Worst Interview Experiences
35:49 Memorable Guests and Conversations
38:31 Utilizing Technology for Better Interviews
39:26 Connecting with Jay Hrcsko
40:26 Exploring Management Concepts
43:37 The Future of Work and Podcasting

How to be a Podcast Guest with Jay Hrcsko

In this conversation, Dave Prior and Hugo Bowne-Anderson discuss the evolving landscape of AI and data science, focusing on the role of AI agents in solving business problems. Hugo shares insights on how to effectively implement AI solutions, the importance of understanding the underlying data, and the need for continuous improvement in AI systems. They also touch on the skills necessary for navigating the AI landscape, the value of collaboration between technical and non-technical teams, and the importance of assessing the value of AI projects. Hugo concludes by offering a course on building AI applications, emphasizing the iterative nature of AI development.

Takeaways

 - Hugo emphasizes the importance of data in AI applications.
 - AI agents can automate tasks but require human oversight.
 - Understanding the problem is crucial before implementing AI solutions.
 - Prompt engineering remains a valuable skill alongside learning about agents.
 - Consultants should educate clients on practical AI applications.
 - AI systems should be built incrementally and iteratively.
 - Value assessment in AI projects should focus on efficiency and cost savings.
 - Continuous improvement is essential for AI systems to remain effective.
 - Experimentation with AI tools can lead to innovative solutions.
 - Collaboration between technical and non-technical teams is vital for successful AI implementation.

Chapters

00:00 Introduction to Data and AI Literacy
06:14 Understanding AI Agents vs. LLMs
09:18 The Role of Agents in Business Solutions
12:21 Navigating the Future of AI and Agents
15:24 Consulting and Client Education in AI
18:37 Building Incremental AI Solutions
21:29 The Future of AI Coding and Debugging
24:32 Prototyping with AI: Challenges and Solutions
25:32 Leveraging AI for User Insights and Competitive Analysis
27:29 Understanding Value in AI Development
32:05 The Role of Product Managers in AI Integration
33:00 AI as an Instrument: The Human Element
35:33 Getting Started with AI: Practical Steps for Teams
38:51 Building AI Applications: Course Overview and Insights

Links from the Podcast:

Stop Building AI Agents - Here’s what you should build instead (Article) https://www.decodingai.com/p/stop-building-ai-agents
Anthropic https://www.anthropic.com/engineering/multi-agent-research-system
The Colgate Study https://www.pymc-labs.com/blog-posts/AI-based-Customer-Research

Hugo’s Course (Starts November 3, 2025)
Building AI Applications for Data Scientists and Software Engineers (with a 25% discount)
https://maven.com/hugo-stefan/building-ai-apps-ds-and-swe-from-first-principles?promoCode=drunkenpm
(You can use the discount code drunkenpm to get 25% off)

How To Be A Podcast Guest with Jay Hrcsko https://youtu.be/vkNbgwcolIM

Contacting Hugo
LinkedIn https://www.linkedin.com/in/hugo-bowne-anderson-045939a5/
Substack https://hugobowne.substack.com/

Contacting Dave
Linktree: https://linktr.ee/mrsungo
Dave’s Classes: https://www.eventbrite.com/cc/dave-prior-classes-4758623

Navigating AI - Making Sense of Agents and When To Use Them with Hugo Bowne-Anderson

In this engaging conversation, Dave Prior and Lonnie Weaver-Johnson delve into the complexities of giving and receiving feedback. They explore personal experiences, the emotional challenges associated with feedback, and practical strategies for improving feedback dynamics. Lonnie shares her insights on the importance of mindset, recognizing triggers, and the four Rs of feedback: recognize, receive, react, and respond. The discussion emphasizes the value of self-awareness and the need for constructive communication in both personal and professional settings.


Takeaways

 - Feedback can be life-changing if handled positively.
 - Many people struggle with receiving positive feedback.
 - It's crucial to learn how to accept feedback in various settings.
 - Feedback givers can help receivers by being mindful of their delivery.
 - The receiver ultimately controls how they handle feedback.
 - Compartmentalizing feedback can help in processing it effectively.
 - Recognizing triggers can aid in managing emotional responses to feedback.
 - Practicing self-talk can help combat negative internal feedback.
 - It's okay to ask for time to process feedback before responding.
 - Showing gratitude for feedback, even if it's hard to hear, can be beneficial.


Chapters

02:49 Introduction to Feedback Dynamics
05:35 The Importance of Receiving Feedback
8:26 Navigating Negative Feedback
11:40 Personal Stories and Lessons Learned
13:54 Triggers and Reactions to Feedback
16:38 The Four Rs of Feedback
19:42 Responding to Feedback Effectively
22:29 Self-Feedback and Positive Reinforcement


Links
Lonnie’s Session at 2025 PMI Global Summit
Beyond Going Through the Motions: Create Retrospectives That Lead To Change
https://pmiglobalsummit.gcs-web.com/program/agenda#sess61853976

Dave and Stuart’s Book
No One Is Coming to Save You: Power-ups to help surf the chaos
- Amazon: https://tinyurl.com/2765ztum
- Leanpub: https://leanpub.com/surfthechaos

Dave’s classes (CSM, CSPO, A-CSPO, PMP, PMI-ACP)
https://www.eventbrite.com/cc/dave-prior-classes-4758623

Contacting Lonnie
LinkedIn: https://www.linkedin.com/in/lonnieweaverjohnson/
Web: https://www.lonniewj.com/

Recieving the Gift of Feedback with Lonnie Weaver-Johnson

A podcast about Agile and Project Management

New tracks tagged #dave prior